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Microsoft Excel is a powerful tool that can keep track of information in tables and perform mathematical functions with data. In addition to number crunching, Excel can create a wide variety of charts, summarize and manipulate data efficiently, import and export data, create professional looking graphics and diagrams, and automate complex tasks.
First, we'll launch Microsoft Excel and explore the interface.
Step1. Launch Microsoft Excel.
When you first launch Microsoft Excel 2016, you may see recent documents that have been opened, as well as several templates. An Excel template is a workbook that serves as a model for another workbook. Formatting is generally complete in a template, so all you have to do is add some data to create a professional-looking document. Templates can also be helpful in helping you to understand how certain formulas and functions work.
We will get started by opening an existing workbook to learn some basic navigation and data entry techniques.
The steps for opening an Excel file on Windows and Mac are a little different. Follow the instructions for your operating system.
Opening an Existing Excel File on Windows
First, we will open the file named Commissions.xlsx.
To open the file, we need to move to the Backstage view. The Backstage view enables us to perform actions on documents, such as opening, saving, printing, and more.
Step1. To begin to open an Excel file, at the bottom of the left pane,
Click Open Other Workbooks
The Backstage view appears:
The Backstage view is where you can manage files, such as opening, creating, saving, sharing, or printing. This view consists of three panels. On the left, you see basic file tasks, such as Save, Save As, Open, and Close as well as options relating to your Microsoft account and Options for the application as a whole. Some of these commands will have additional options when selected, and these options will appear in the middle pane. Depending on what options you choose in the middle pane, you may see a preview or additional information in the pane on the right.
Step2. To continue to open the file,
Double-Click
You see the Open dialog box.
We need to specify the name and location of the file to open.
Setting the Location for Opening Your FileDownload Excel For Mac Iu 7
When the dialog box opens, it lists a default location from where the file will be opened. All of our exercise files are contained in the epclass folder, located on the desktop. We'll want to change our location to this folder.
We will start at the desktop, since our exercise file folder, epclass, is located there.
Step1. To move to the desktop,
Click
The current location is now set to the desktop. All of our exercise files are contained in the epclass folder, located on the desktop.
Step2. To open the epclass folder,
Double-Click
The epclass folder contents are now visible.
We will need to open the Excel_TheBasics subfolder of the epclass folder that contains all of the necessary documents.
Step3. To open the correct folder,
Double-Click the Excel_TheBasics folder
Step4. To open the file,
Double-Click Commissions.xlsx
NOTE: If you downloaded these exercise files from an Internet source such as the IT Training Downloads page, you may see a warning at the top of the file that the file is in protected view. To permit the file to be edited for the workshop, Click.
Note for Windows Users: Skip foward to the heading, 'Navigating in the Worksheet'.
Opening an Existing Excel File on MacOS
If you are working with Excel 2016 for Mac, you will want to follow these steps for opening Commissions.xlsx.
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Step1. To begin opening a file, on the toolbar at the top of the window,
A second window opens.
Step2. To begin navigating to the correct folder,
Click
The Open dialog box appears.
Step3. To move to the Desktop,
Click
Step4. To move to the epclass folder,
We see the contents of the epclass folder in the middle column of the dialog box.
Step5. To open the correct folder,
Click Excel_TheBasics
We see contents of the Excel_TheBasics folder in the right column of the dialog box.
Step6. To open the file,
Double-Click Commissions.xlsx
NOTE: If you downloaded these exercise files from an Internet source such as the IT Training Downloads page, you may see a warning at the top of the file that the file is in protected view. To permit the file to be edited for the workshop, Click.
Navigating in the Worksheet
Some of the elements of the Excel interface are identified below:
Worksheets
When a file is saved in Excel, it is saved as a workbook, which is a file consisting of one or more related spreadsheets, or documents containing a set of data organized into rows and columns. In an Excel workbook, individual spreadsheets are called worksheets, which can be accessed from tabs at the bottom. At the bottom of this worksheet, you will note that the tab has been named 'Equipment.'
A workbook requires at least one worksheet, but the maximum number of worksheets a workbook can have is limited by the amount of RAM a computer has installed. When starting a new document, Excel automatically creates only one worksheet. New worksheets can be added by pressing to the right of the sheet name at the bottom of the interface.
Rows and Columns
The worksheet appears with a grid of rows and columns. The rows are labeled with numbers, and the columns are labeled with letters. Excel 2016 supports up to 16,384 columns by 1,048,576 rows per worksheet.
Cells and Ranges
Columns and rows are made up of consecutive cells. The columns are named by letters, beginning with A; the rows with numbers, starting with 1. Each cell has a unique address. The cell address, also called a cell reference, is its column letter followed by its row number. For example, the name of the highlighted cell (in column B, row 2) is B2. The cell name is not case sensitive, since there is only one cell located at the intersection of column B and row 2. This means that 'b2' and 'B2' refer to the same cell.
Excel refers to a particular cell or group of cells as a range. A range is always in the shape of a rectangle and can contain anything from a single cell to an entire worksheet. Download gmail desktop icon. The address of a range begins with the address of its upper left cell, followed by a colon mark (:) and ends with the address of the lower right cell. For example, the range A1:B2 contains four cells (A1, A2, B1, B2).
The Active Cell
The active cell is the cell that is currently selected in Excel. Data is always entered into the active cell. When a range is selected, the active cell will not be highlighted, but will be indicated with a border. The active cell may be indicated in three ways:
When a new worksheet is opened in Excel, the active cell is cell A1:
Download pluraleyes 4 for mac. If an existing worksheet is opened, the active cell is the same as when it was last saved.
The Cursor
It is important to note the cursor shape in Excel, which may change depending upon the action to be taken. There are over a dozen different cursor shapes in Excel. When you point to various parts of the Excel interface, you will see the cursor change shape. As you continue to use the application, you will learn which cursor shapes perform which tasks.
Navigating Using the Mouse
It is easy to select any cell with the mouse to make it active.
Step1. To select a different cell using the mouse, Street fighter 5 latest patch download pc.
Click any cell
The clicked cell is now active and the name of the cell is displayed in the Name Box.
Navigating Using the Keyboard
The cell that is active can be changed.
Step1. To change the active cell one cell at a time from the keyboard, press:
Right Arrow key or Left Arrow key or Down Arrow key or Up Arrow key
The cell that is active has changed, as seen by the indicators.
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Step To navigate a whole screenful of data, to a spot above or below that which is visible on the current screen, press:
Page Down key or Page Up key
NOTE for MacOS Users: To navigate a whole screenful of data, to a spot above or below that which is visible on the current screen, press:Command key+Down Arrow keyor Command key+Up Arrow key.
We have changed our view to another screenful of rows in the same worksheet. A different cell is now the active cell.
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Step3. To move the active cell back to cell A1, press:
Control key+Home key
NOTE for MacOS Users: To move the active cell back to cell A1, press: fn key+Command key+Left Arrow key. Download Excel For Mac Iu Web
A1 is now the active cell. Free autotune for mac and ableton. Next, we will discuss the various data types that can be entered into an Excel worksheet.
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